Policies and Procedures for Test Center Use
1. Professors will create, print, and deliver their tests to the Test Center
2. Tests should be checked in with a member of the Test Center staff.
3. Professors are responsible for ensuring tests have the necessary information on the first page of the test:
a. Instructor’s name
b. Course Prefix and number
c. Online/ On-campus
d. Scantron Type/ Write-On Test
e. Exam number
f. Materials Allowed (book, notes, charts, calculator etc.)
EXAMPLE:
Dr. John Smith (a.)
100 and Write-on (d.)
Math 1513 (b.) ONLINE (c.)(1) 4x6 Card (f.)
Exam 2 (e.)Graphing Calculator (f.)
4. The OCCC Test Center conducts high volume testing, administering approximately 70,000 OCCC Academic Exams a year.Due to the volume of testing the OCCC Test Center cannot:
a. Time Tests
b. Score Tests
c. Pick-up or deliver tests
d. Administer two part tests
1. Professors may submit two tests for an academic unit but the tests must have separate folders and instructions and the student will have to sign out each test individually
e. Make copies of tests for professors
f. Please check with Test Center staff for any other special requests
5. If teaching the same class both on-campus and on-line and use different tests for each, please print the “on-line” tests on pink paper.Tell online students to be sure they get the “pink”test. This helps ensure staff are administering the correct exam.
6. Please complete all the information on the yellow instruction sheet in the Test Center tocommunicate how test is to be administered.
7. Tests on file and test instructions should be reviewed regularly to insure they are correct, up to date and unaltered.
8. At the end of the academic year (summer semester) all old tests and instructions will be removed and placed in your file to be picked up or updated.
9. Please review and update instructions each year.
10. Supply copies of the Test to the Test Center.
11. When dropping-off new or additional tests please count them and sign them in on the Test Center Test Log-in/Log out sheet.
12. If removing any blank tests for an active exam, please also sign them out on the Test Center Log-in/Log-out sheet.
13. If dropping-off a new test, place the instruction sheet and test copies with a Test Center Assistant. The Test Center Assistant will make the folder and place the folder in the “Active Tests on File” file cabinet.
14. Faculty should discuss any special procedures, instructions or requests with the Assistant Director of Testing and Assessment.
PROCEDURES FOR PICKING UP A COMPLETED EXAM IN THE TEST CENTER
1.Each professor will have a “Completed Tests File Folder” in the Faculty File Room.
2.Instructors will be responsible for picking up the completed tests in the Faculty File Room at the Test Center.
a.The instructor must compare the Completed Tests Log-in sheet to the tests in their completed tests folder to ensure that all the tests they are picking up are included and to ensure that they do not have a test that does not belong to them.
b.If a test is missing or you have a test that does not belong to you, PLEASE notify the Test Center staff immediately.
c.Instructors will initial the log indicating that they have picked up the tests.Please also remove any remaining copies of tests in your “active test file.”This decreases confusion for staff and students as to which test is current.
If you have questions about the above policies or the procedures for utilizing the Test Center, please contact testing@occc.edu.
Testing and Assessment requires that all faculty who intends on using the OCCC Test Center review the Test Center Policy and Procedures in order to ensure that faculty and Test Center staff are aware of the expectations of Test Center use.
I have read and understand the OCCC Test Center Policies and Procedures.